Finance Module Guide

Account Structure

1000-1999: Assets
  1100: Current Assets
  1200: Fixed Assets
  1300: Investments

2000-2999: Liabilities
  2100: Current Liabilities
  2200: Long-term Liabilities

3000-3999: Equity
  3100: Share Capital
  3200: Retained Earnings

4000-4999: Revenue
  4100: Sales Revenue
  4200: Service Revenue

5000-5999: Expenses
  5100: Cost of Goods Sold
  5200: Operating Expenses

Creating Accounts

1. Navigate to Finance → Chart of Accounts
2. Click + Add Account
3. Select account type (Asset, Liability, Equity, Revenue, Expense)
4. Assign account code and name
5. Set tax treatment and reporting category

Creating Invoices

1. Go to Finance → Invoices → Create
2. Select customer from CRM
3. Add line items (products/services)
4. Apply discounts and taxes
5. Set payment terms and due date
6. Preview and send via email

Recurring Invoices

Payment Collection

Recording Expenses

1. Navigate to Finance → Expenses → New
2. Upload receipt (photo or PDF)
3. Enter amount, date, and category
4. Select vendor and payment method
5. Add notes and tags
6. Submit for approval

Expense Categories

Approval Workflow

$0 - $500     → Auto-approved
$500 - $5,000 → Manager approval
$5,000+       → CFO approval

Connecting Bank Accounts

1. Go to Finance → Banking → Connect Account
2. Select your bank from 12,000+ institutions
3. Authorize secure connection via Plaid/Yodlee
4. Transactions sync automatically

Reconciliation Process

• Review imported transactions
• Match with recorded entries
• Categorize unmatched transactions
• Mark as reconciled
• Generate reconciliation report